TERMS OF BUSINESS
These terms of business ("Terms") will apply to all instructions we receive to provide legal services, unless we have agreed in writing to specific variations to them.
- Definitions
The word "we" means Boothman Jones LLP, registered as a limited liability partnership in Jersey with registered number 1127, of 4 Bond Street, St Helier, Jersey JE2 3NP carrying on Jersey legal services ("BJ").
and the words "us" and "our" bear a corresponding meaning.
The word "Client" means the party who or which instructs us, or on whose behalf we are instructed to provide legal services.
The word "partner" means a partner in BJ.
Reference to the singular includes the plural and vice versa and reference to the masculine includes the feminine and vice versa.
- Contractual position
These Terms set out the terms on which we will undertake work for the Client and the basis of the determination of our charges. Together with any letter of engagement provided by us in relation to any particular instructions (the "Letter of Engagement"), they form the entire contract under which we provide legal services.
The current form of these Terms may be inspected at our addresses stated in clause 1 above during normal business hours or on our website (www.boothmanjones.com).
We may amend and vary these Terms from time to time, including during the provision of our legal services to a Client, without the prior consent of that Client. The Client shall be bound by any amendment or variation to these Terms as and when a copy of the revised document becomes available for inspection at our addresses stated in clause 1 above, or on our website. These Terms shall not be capable of variation or amendment orally or by course of conduct.
Where we act for the Client on more than one matter we shall not be required to provide these terms to the Client in respect of each new matter.
- Liability of client for our fees and disbursements etc
Where the Client consists of more than one person, each such person agrees that it shall be jointly and severally liable for all the liabilities of the Client pursuant to these Terms. We shall therefore be entitled to recover the full amount of our fees and disbursements from any one or more such person. For the avoidance of doubt, this provision does not entitle us to double recovery.
Where we are instructed by or on behalf of a Client in its capacity as trustee of a trust (whether such capacity is expressed or not), the Client, in its own capacity, agrees to pay all our fees and disbursements not paid by it in its capacity as trustee.
- Instructions
Instructions given by or on behalf of a Client may be accepted by any partner or employee or consultant of BJ. We will be entitled to assume, unless and until advised to the contrary, that whoever gives us instructions has authority to do so.
We usually require a Client to give or confirm instructions to us in writing. Where we set out our understanding of the work that we are required to undertake, whether in a letter of engagement or in our preliminary advice or otherwise, the Client should contact us immediately should the Client disagree with our understanding.
We shall not be responsible for any loss or damage or costs or expenses that the Client may suffer or incur as a result of the inaccuracy or incomplete nature of instructions that the Client gives us or that are purportedly given by or on behalf of the Client.
Our services will be provided in the good faith. All lawful and reasonable instructions will be carried out with reasonable skill and care.
In the event of a seriously disruptive event occurring at our office or to our systems, we shall endeavour to restore our service as soon as possible. In such event there is likely to be some effect upon our service levels. We cannot accept responsibility for any delay caused by such disruption or for any other consequences beyond our reasonable control.
- Our advice
BJ advises only on Jersey law. Any exception to the foregoing must be specifically agreed in writing. No written or oral opinion, advice, suggestion or comment given by any of us in relation to (a) the laws of any other jurisdiction or (b) any non-legal matter (including without limitation any accounting, auditing, underwriting or insurance arrangements (including insurance notification), management, valuation, whether in regard to real estate or otherwise, marketing, auctioneering, estate agency, business, commerce, banking, finance or investment matter), may be relied on by the Client.
- No general retainer/conflicts of interest
We reserve the right not to accept instructions in respect of any matter, or to decline to continue to act further, on the grounds of conflict of interest or otherwise (as to which our determination shall be final).
A "conflict of interest" exists where our professional duties to act in the best interests of (a) two or more of our clients (including in certain circumstances former clients) in relation to the same or related matters, conflict or there is a significant risk that those duties may conflict, or (b) any of our clients in relation to a matter conflict or there is a significant risk that they may conflict with our interests. In certain circumstances permitted by the applicable rules of professional conduct, we may act for the Client where there is a conflict of interest. In these circumstances, we will, in accordance with the applicable rules of professional conduct, notify the Client and will seek consent to us so acting. If that consent is given, we may act despite there being such a conflict of interest.
The Client acknowledges that, unless there is a conflict of interest, we may act for any person on any matter including any matter that may be adverse to the interests of the Client and/or any related party and the Client expressly waives any right to request us not to act, or to cease acting, in those circumstances.
Before accepting the Client's instructions we will need to complete a check for potential conflicts of interest. The Client represents that the Client has disclosed and promptly will disclose to us all persons and entities that have an interest in the relevant matter so that we may manage any conflict of interest.
- Client due diligence and anti-money laundering / financing of terrorism procedures
We are required by law to apply certain measures designed to combat money laundering and the financing of terrorism. We reserve the right to apply such measures in respect of all instructions we receive to provide legal services. These measures include, but are not limited to, client identification procedures. Prior to the acceptance of instructions, or during the course of a matter, we will ask the Client to provide appropriate information and evidence to confirm the Client's identity including, if applicable, the identity of anyone on whose behalf the Client is acting, whether as introducer, intermediary, trustee or otherwise. If the Client is a corporate or other entity we may also be required to seek evidence as to the identity of the beneficial owner(s) and controller(s) of the entity. We may also seek information about other matters including source of funds.
The Client is required to immediately notify us of any material changes in the beneficial ownership or control of the Client (or, if the Client is a limited partnership, any material changes in the beneficial ownership or control of the general partner of the Client), of any change in its operational activities, and of any change in the usual residential, business, correspondence or email addresses, or in contact telephone or facsimile numbers of any of the directors, shareholders or general partner(s) of the Client.
Where there is a material change in the beneficial ownership or control of the Client, the Client will provide us with such additional information as we may reasonably require in order for us to meet our obligations.
If we are not provided with such information as we reasonably require to enable us to meet our obligations, we may decline the instructions, cease to act for the Client pending provision of such information or terminate our contract with the Client.
- Bribery and corruption
We are committed to acting professionally, fairly and with integrity in all our business dealings and relationships and we do not tolerate bribery and corruption of any sort.
Where we are aware of or suspect the occurrence of any bribery or corruption in connection with the Client or any matter on which we act for the Client, we may decline the Client's instructions or terminate our contract with the Client at our discretion.
- Data protection and confidentiality
In this clause 9 "Data Protection Law" means (to the extent applicable) the Data Protection (Jersey) Law 2018 and the Data Protection Authority (Jersey) Law 2018 and any implementing laws, regulations and secondary legislation and any successor legislation thereto.
The terms "personal data", "sensitive personal data" and "processing" shall have the meanings ascribed to them in Data Protection Law (where applicable).
We shall (a) act in accordance with the requirements of the Data Protection Law to the extent that they apply in respect of our activities and (b) maintain such notifications with any relevant authorities as may be required under any Data Protection Law.
We shall not use any personal data or privileged or confidential information relating to the Client or to any matter handled by us on the Client's behalf ("Information"), unless and except if (a) it is for the purposes of performing our obligations under these Terms (b) such use is permitted under these Terms (c) we otherwise have the Client's prior written consent to do so (d) we consider it appropriate in the proper conduct of the matter (e) such Information is already in the public domain or (f) we are required or permitted to do so by law, or by the rules of a professional body with jurisdiction over us, or by a governmental, judicial or regulatory authority.
We may collect, use and process Information in accordance with such privacy notice as we may publish from time to time on our website (at www.boothmanjones.com) (the "Privacy Notice") including for or in connection with, amongst other things (i) the provision of our services to the Client and any purpose ancillary to the provision of our services (including, without limitation, performing appropriate anti money laundering/financing of terrorism procedures, undertaking conflict of interest checks, archiving, client and matter management) and/or (ii) otherwise in connection with our business (including, without limitation in connection with marketing, business development, know how, credit control and debt management, analysis of our business and generation of internal reports and accounts and assessment of legal and financial risks to our business).
We may disclose Information to (i) credit reference or fraud prevention agencies, which may retain a record of the Information disclosed to it (ii) other professional advisers instructed by or on behalf of the Client (iii) service providers that provide services to us (including, without limitation, our insurers, auditors and advisers and providers of telecommunications and computing facilities) (iv) individuals within the Client's organisation, and (vi) to third parties for marketing purposes and/or business development purposes where specifically permitted under these Terms or where the Client has provided prior written authorisation for such disclosure. We shall not, however, disclose personal data to any third party or allow any third party to use such data other than in compliance with the Data Protection Law and the conditions stated in this clause 9.
Prior to disclosing (or authorising the disclosure) of any Information to us, the Client shall ensure that it has a lawful basis for the purposes of the Data Protection Law to make (or authorise) such disclosure to us. For the purposes of this clause 9, "lawful basis" may include, amongst other things, but is not limited to obtaining all and any necessary consents in order to enable the lawful processing of the personal data, and for ensuring that a record of any such consents is maintained. Should any relevant consent be revoked by a data subject (a) the Client shall promptly communicate the fact of such revocation to us and (b) we shall not be liable for any additional costs, claims or expenses arising from any disruption or delay to any of our services as a result of the withdrawal of such consent.
The Client shall comply in all respects with the Data Protection Law which is applicable to it in performing its obligations under or pursuant to these Terms and in connection with the work we undertake for the Client and shall, in particular (and shall ensure that its directors, employees, agents and affiliates shall) (a) comply with applicable Data Protection Law in relation to any personal data that is processed by us in connection with the work we undertake for the Client and (b) where required, bring the Privacy Notice to the attention of any data subjects on whose behalf or account the Client may act or whose personal data will be disclosed to any person by virtue of the work we undertake for the Client, including any of the Client's directors, employees, agents, affiliates, advisers, representatives, office holders, or beneficial owners.
We reserve the right, to be exercised by us in our absolute discretion, not to disclose to the Client any Information relating to any person other than the Client that we receive.
From time to time we may wish to refer to the Client as our client in publications or other marketing material. We may also wish to refer to matters on which we have acted for the Client where we reasonably consider that such matters are in the public domain or are otherwise not of a confidential nature. Unless the Client advises us otherwise in writing (either generally or in relation to any particular matter), the Client consents to this.
- People
One of our partners will always be in overall charge of the Client's matter. Work may be entrusted to another of our partners or to one or more members of staff in order to ensure that it is dealt with more expertly, efficiently or economically or as a result of our business requirements or staff absences. Details including the name, direct dial telephone number and e-mail address of all our people involved with a Client's matter will usually be given to the Client either at the outset or at any time on request, and where BJ is instructed in a matter, details of all such people will be advised to the Client in writing when (or before) such instructions are accepted. We try to maintain continuity in respect of the persons dealing with the work, but if we consider it appropriate to change, or cannot reasonably avoid changing, the people involved, we reserve the right to do so and shall notify the Client promptly of such change.
- Selection and engagement of professional persons
If we are responsible for the selection and engagement of counsel, experts, agents, lawyers or other professional persons to provide advice or assistance, or to act on the Client's behalf, such counsel, experts, agents, lawyers or other professional persons will be engaged by us as the Client's agent and the Client will be responsible for their charges, in addition to our own. We shall not be responsible for any act or omission of such counsel, experts, agents, lawyers or other professional persons.
- Communication and progress reports
Our performance of our services is dependent upon the Client providing us with such information and assistance as we may reasonably require from time to time. The Client is responsible for providing in good time any instructions that we may need in order to progress the matter.
The Client must therefore notify us immediately of any change of contact details, any change in circumstances that may affect the matter or any material change in its instructions to us.
Unless the Client notifies us to the contrary, we assume that the Client consents to communication by telephone, post, facsimile and e-mail between us and the Client and between us and third parties. We shall not, however, be liable for (i) any delay, misdirection, interception, corruption, loss or failure, or for any unauthorised redirection, copying or reading, of any communication sent by mail, facsimile or e- mail or (ii) the effect on any computer system of any e-mail or e-mail attachment or virus that may be transmitted by us.
We may monitor all e-mails sent to or from us for compliance with our internal policies and to protect our business. Anything sent by e-mail which does not relate to our official business is neither given nor endorsed by us.
If the Client so requests, we shall agree with the Client the manner in which we shall report on the progress of the matter. In addition, the Client will be entitled to a progress report from the partner in charge of the matter reasonably promptly following a request in that regard.
- Basis of charges
The fees that apply to our work are determined in the first instance by reference to hourly charge-out rates, scale fees or agreed levels of fees. Our people will undertake services for the Client at hourly rates appropriate to their level of experience and seniority. Details of hourly rates for all staff are available on request. In respect of work of unusual complexity, urgency or importance, or requiring exceptional we reserve the right to increase the hourly rate to allow for these factors. We also reserve the right to make a charge in respect of secretarial and other support services required at levels that we assess to be out of the ordinary, or provided outside normal office hours.
In Jersey, a Goods and Services Tax ("GST"), currently at a rate of 5%, may be payable in some circumstances and this will be shown on any invoice issued by us if applicable. We reserve the right to seek reimbursement from the Client of any GST which we are required to pay in circumstances where we have issued an invoice free of GST to the Client which we reasonably believe to be an International Services Entity but where International Services Entity status has been refused or is no longer applicable.
We shall, on request, provide an estimate of our likely fees and disbursements in any matter. Estimates are always provided on the strict understanding that they are subject to revision and do not constitute a commitment by us to carry out the work at the estimated fee. Where fee quotations are provided, these constitute a proposal by us to carry out specified work for a stated fee. The fee quotation will detail the specified work and any assumptions or bases on which the quotation is provided. If we are requested or required to carry out additional work as a consequence of circumstances not disclosed to us or not foreseen by the Client or us, then we shall be entitled to raise an additional fee for such work at our then-applicable standard hourly rates.
The Client will also pay any disbursements incurred on the Client's behalf including, but not limited to, counsels' fees, experts' and agents' fees, lawyers' fees, notaries' fees, filing fees, regulatory or other charges, court fees, stamp duties, search fees (including court searches, searches of company registers), postage costs, printing and photocopying charges, bank charges, courier fees, third party accounts, transcription costs, travelling, subsistence and accommodation costs, parking costs or whatever other fees, costs or charges may be incurred in the conduct of the matter. Disbursements may be invoiced as they arise or may be invoiced after a fee has been rendered. Where significant or unusual payments to third parties are required we will normally forward the charge to the Client for direct payment or obtain a payment on account from the Client to cover the charge. If we advance funds on the Client's behalf they will be added to our invoice.
The Client may at any time enquire about the fees incurred to the date of the enquiry and we shall provide this information to the Client promptly.
In January of each year, we review our fee earners' hourly rates. We shall notify the Client in writing of any changed rate before that change takes effect or promptly after such change.
- Payments
We may render invoices for work done and disbursements as and when we regard it appropriate. Invoices are usually rendered on a monthly basis for longer-term projects. Invoices may not include some disbursements falling within the period of the invoice but which are notified to us late. Any such disbursements will be included in a subsequent invoice. Payment of fees and disbursements is due upon presentation of our invoice unless we shall have otherwise agreed in writing. Any funds received from the Client will be applied in settlement of our outstanding invoices in date order.
Unless otherwise agreed by us, our fees and disbursements shall be invoiced in UK Sterling.
If we on request render an invoice in a currency other than those respective currencies, we reserve the right to recover from the Client any currency exchange losses we may incur in the event that payment is not made when due in accordance with these Terms.
The Client will be responsible for the settlement of our fees and disbursements unless we have waived the liability in writing. No (a) agreement by us to invoice or send the invoice to a third party or (b) acceptance by us that a third party has agreed to pay the fees and disbursements or (c) acceptance that the Client is insured shall be construed as a waiver of the Client's primary responsibility to settle our fees and disbursements.
If the Client fails to make payments on account as we request, or fails to pay our fees and/or disbursements as they fall due, we may cease to act for the Client pending payment in full of all such amounts or terminate our contract with the Client.
Should the Client wish to transfer funds to us this may be done by telegraphic transfer (at all times quoting the matter number and, if applicable, the invoice number). We will supply details of our client account on request.
We accept no responsibility for our inability appropriately to allocate funds received without clear notification of the matter number or invoice number (if any) in respect of which the payment is made.
- Interest on late payment
Our invoices are payable upon presentation. We reserve the right to charge interest on unpaid invoices, such interest to be compounded quarterly from the date of the invoice to the date of payment, accrued daily at a rate of 3 percentage points per annum above Bank of England base rate from time to time.
- Limitation of our liability to the client and other persons
(a) Our aggregate liability in contract or tort (including negligence) or under statute or otherwise, for any loss (including direct loss and indirect or consequential loss and including loss of business or profits), liability or damage suffered by the Client or any other person that may arise from or in connection with our legal services, shall be limited:
(i) to that proportion of such loss, liability or damage suffered by the Client or any other such person after taking into account:
(A) any contributory act or omission (including any contributory negligence) of the Client or any other such person, respectively; and
(B) any amount which the Client or any other such person, respectively, would have been entitled to recover from any other adviser or party in the absence of any exclusion or limitation of liability agreed with such adviser or party; and
(ii) to the amount specified by us in any letter of engagement from us to the Client or to any person acting on behalf of the Client, in relation to those legal services; or
(B) if no amount is so specified, to an amount not exceeding the greater of:
£3,000,000 or five times the amount of our fees which have been paid in respect of such legal services.
Neither the Client nor any other person is permitted to bring any claim in respect of any loss (including direct loss and indirect or consequential loss and including loss of business or profits), liability or damage arising from or in connection with our legal services against any of our employees or consultants or any member or partner of BJ even where our employee or consultant, or any such member, partner or manager has been negligent. This restriction shall not operate to exclude our liability for the acts or omissions of any of our employees or consultants, any partner of BJ.
Any claim made by the Client or any other person in respect of any loss (including direct loss and indirect or consequential loss and including loss of business or profits), liability or damage arising from or in connection with our legal services, whether in contract or tort (including negligence) or under statute or otherwise, must be made:
(i) where those legal services have been delivered, within three years of the date on which the work giving rise to the claim was performed; and
(ii) if those legal services have been terminated, within three years of the date of termination (subject to (c)(i) above),
and in either of these cases that shall be the date when the earliest cause of action (in contract or tort (including negligence) or under statute or otherwise) shall be deemed to have accrued in respect of the relevant claim. For the purposes of this (c) a claim shall be made when court or other dispute resolution proceedings are served on us.
Nothing in these Terms shall limit or exclude any liability that cannot lawfully be limited or excluded, including liability for fraud or fraudulent misrepresentation.
- Disagreements in relation to our fees / complaints
In the event of a bona fide (a) dispute concerning our fees and/or disbursements or (b) complaint about our services, we shall try to resolve such dispute or complaint with the Client to the satisfaction of both parties.
The Client should inform the partner in charge of the matter of details of the Client's grounds for disputing the fees raised or disbursements incurred or setting out the nature of the complaint.
We shall make every effort to deal with such dispute or complaint promptly. If such dispute or complaint cannot be resolved within a reasonable period with such partner, the Client should contact another partner of BJ.
If such dispute or complaint cannot be resolved, either the Client or we may refer it to The Law Society of Jersey, P.O. Box 493, St Helier, Jersey, JE4 5SZ. The Law Society of Jersey Code of Conduct, which can be found at http://www.jerseylawsociety.je/, contains complaint provisions at R.1.6 (Complaint handling). The Client has a right to refer a matter to The Law Society of Jersey in the event that the Client's complaint cannot be resolved satisfactorily through our complaints procedures.
The foregoing of this clause 19 is without prejudice to the jurisdiction of the courts as to any dispute between a Client or former Client and us as to fees and/or disbursements or any complaint.
- Liability for costs in contentious matters
If we are dealing with a contentious matter on the Client's behalf and succeed in obtaining a court ruling in the Client's favour, the court may order the other party to the action to pay the Client's "Taxed" or "Assessed" Costs. It is important that the Client should understand that these costs are determined with regard to a tariff and are invariably less (typically 20-40% less) than the fees and disbursements that we are entitled to bill and/or may already have billed the Client. The Client will be liable for payment to us of our billed fees and disbursements, but will be entitled to apply to recover the amount of the Taxed or Assessed Costs.
The payment of our fees and disbursements is under no circumstances dependent upon the recovery by the Client of such awarded costs against the other party.
In the event that the Client's action is unsuccessful, the court may award costs against the Client. In that event the Client must understand that he may then be liable to pay the other party's costs, in addition to the fees and disbursements that will be due to us by the Client.
- Privacy, copyright and indemnity
Any legal advice, opinion or report that we provide to the Client is so provided solely in the context of the instruction received from the Client and solely for the Client's use. The Client shall not rely on any such advice, opinion or report in any other context and shall not make such advice, opinion or report available to any third party without our prior written consent.
We assume no responsibility and accept no liability in respect of any claim by any third party who or which may act or purportedly act in reliance upon such legal advice, opinion or report, unless we have expressly agreed in writing with such third party that we assume responsibility.
We expressly reserve copyright/intellectual property rights in any legal documentation, drafting or advice provided to the Client. Documentation, drafting and advice that we provide is only to be used by the Client for the specific purpose for which it was provided. The Client shall not, without our prior written consent, use such documentation, drafting or advice in any way for any other purpose, neither shall the Client duplicate, amend, vary or adapt the documentation or drafting in any way or allow any third party so to use the documentation or drafting, except as we shall otherwise agree in writing.
To the maximum extent permitted by law, the Client hereby undertakes to hold us harmless and to fully and effectively indemnify us and keep us indemnified against all actions, proceedings, claims, demands, damages, costs and other liabilities arising out of or in connection with any breach by the Client of the foregoing of this clause 21.
- Termination / cessation
We expect to continue to act in any matter on which we accept instructions until the matter is completed. The Client may, however, terminate our contract with the Client at any time by written notice to the partner in charge of the Client's matter. We may also terminate our contract with the Client at any time by written notice to the Client, but shall not normally do so, save in accordance with these Terms, unless a conflict of interest arises or we consider that for any other reason we should not continue to represent the Client.
Where we cease to act for the Client (including on termination of our contract with the Client, regardless of who terminates it), subject to any applicable professional conduct requirements, (a) our duty of care to the Client under our contract with the Client or any other provision of law will cease (b) we shall be entitled to recover all fees and disbursements chargeable up to and subsequent to the date of such cessation (including any fees and disbursements incurred in concluding the matter and/or transferring the Client's files to another adviser) and (c) we shall bear no liability or responsibility for the consequences of such cessation.
Where we cease to act for the Client we shall be entitled to exercise a lien over all documentation to which the Client would otherwise be entitled until such time as all outstanding fees and disbursements have been paid to us.
- Severance
Any provision of these Terms that is prohibited or becomes unenforceable under the laws of any jurisdiction which affects the performance or enforceability of these Terms shall, with respect to that jurisdiction, be ineffective to the extent of the prohibition or unenforceability but without invalidating the remaining provisions of these Terms, nor shall it affect the validity or enforceability of that provision in any other jurisdiction.
- Retention of documentation
We shall be entitled to retain all documentation which has come into existence during the continuance of any matter on which we have accepted instructions (including following termination of the same) until payment in full of all fees and disbursements.
Subject to payment in full of all fees and disbursements, we will, on the Client's request, provide originals (or, if so requested and on payment of a fee, copies) of any documentation belonging to the Client that we are holding or have under our control. Ownership of any documentation shall be determined in accordance with the Law Society of Jersey Code of Conduct. We reserve the right to retain copies of any such documentation that may be requested.
Subject to the other provisions of this clause 25, all Client documentation (whether in physical form or electronic format) will be retained and disposed of in accordance with our professional obligations that are in effect from time to time.
Notwithstanding our agreement to retain documentation set out in the preceding paragraph, whether during or after any matter on which we accept instructions, we will not be liable for any loss, destruction or damage of or to such documents or files howsoever caused.
- Future legal developments and factual matters
Unless otherwise agreed by us, we shall be under no obligation to advise the Client or undertake any investigations as to any legal developments or factual matters that might affect the Client's affairs generally or, after completion of any matter on which we accept instructions, any legal developments or factual matters related to or that might affect that matter.
- Governing law and jurisdiction
These Terms are governed by Jersey law.
The Client agrees to submit to the exclusive jurisdiction of the Royal Court of Jersey to settle any dispute that arises out of or in connection with these Terms.